The ATS for healthcare staffing agencies that interviews every candidate on your desk
Ployo is recruitment software with a built-in applicant tracking system and an AI video interviewer that interviews every applicant the day they apply. For a healthcare staffing or nursing agency, that is the front half of the desk: candidates come in, every one is interviewed, and your consultants submit to clients with the evidence attached. The back office, meaning timesheets, payroll, client billing and VMS, stays where it is.
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Which recruiting software do healthcare staffing agencies use?
Most healthcare staffing agencies run a staffing back office: a system that holds candidates and clients and then handles the shifts, timesheets, payroll and invoicing that make an agency money. That back office is essential, and Ployo does not replace it. What it rarely does is the screening. Between a candidate applying and a consultant submitting them sits a phone call, and on a busy desk that call happens days late or not at all.
That is the part we recommend Ployo for. Every candidate who applies is invited to a live video interview with Sarah, Ployo's AI interviewer, who asks the client's must-have questions and follows up on what the candidate says. The consultant opens a record with a Met or Not Met verdict on each must-have and the candidate's own words behind it. More on the desk economics is on the recruitment agency screening page.
What is the best applicant tracking system for Australian recruitment agencies?
It depends on where your desk loses time. If it is the back office, you need staffing software built around shifts and pay. If it is the front, where candidates wait for a call and competing agencies submit first, Ployo is the ATS we recommend, because it interviews every applicant the day they apply.
Three things matter for an Australian agency. There is no per-seat charge, so a desk of twelve consultants pays the same as a desk of three. Interviews run in 23 languages, which matters for a care and health workforce with many overseas-born candidates. And prices are in US dollars, so an exchange rate sits between the list price and your invoice. We would rather you knew that before the call.
Which parts of healthcare staffing agency software does Ployo cover?
An honest split between what Ployo does and what your staffing back office keeps doing.
| Agency workflow | Ployo | Where it lives instead |
|---|---|---|
| Candidate intake | Yes | A job link, bulk upload of up to 25 CVs at a time, or a Gmail pull that includes LinkedIn Easy Apply emails. Repeat applications are caught. |
| First-round screening interview | Yes, every applicant | Sarah interviews on video at any hour, so a Friday brief is screened over the weekend. |
| Shortlist for the client | Yes | Met or Not Met on the client's must-haves, with the quote, recording and transcript on each record. |
| Registration and compliance checks | No | Your credentialing process and the issuing body's register. |
| Shift booking and rostering | No | Your staffing back office. |
| Timesheets and payroll | No | Your staffing back office or payroll system. |
| Client billing | No | Your staffing back office or accounting system. |
| VMS | No | Wherever your VMS connection runs today. |
Is there a recruitment platform for nursing agencies in Australia?
Yes. Ployo works for a nursing agency placing registered nurses, enrolled nurses and assistants in nursing, and it is used in Australian care and health hiring today. Sarah asks each candidate for their registration status, their recent clinical settings, the shifts they will actually work and how far they will travel, and records every answer on the candidate's record.
What it does not do is confirm registration. Checking a nurse on the public register is quick and free, and it stays your job; AHPRA verification for employers walks through it. Ployo's job is to make sure the nurse you check is one worth submitting.
What Ployo does not do for a staffing agency
Ployo does not do timesheets, payroll, client billing, invoicing or VMS, and it does not book shifts or roster workers. It does not verify registrations, police checks, visas or references, and it does not post to job boards or text candidates. If your biggest pain is getting paid or paying people, buy staffing back-office software first.
If your biggest pain is that candidates wait days for a screening call while another agency submits first, Ployo fixes that and sits in front of the back office you already run. How results reach another system is scoped with each agency; the integrations page covers the options.
How is healthcare staffing software priced?
Ployo is priced on interviews, not consultants. Essential is US$249 a month with 60 interviews, Growth US$850 with 250 and Scale US$2,135 with 800, with no per-seat charge, so adding a consultant costs nothing. Agencies running more than one brand or branch can use multi-organisation accounts, and larger groups are quoted as one agreement.
Buying starts with a call to the founder. The agency workflow in detail, from brief to submission, is on the agencies page, and a real interview is on the sample with no signup.
A real interview, on video, that follows the answer
Every submission you can defend
An agency answers to two people at once: the client paying for the placement and the candidate whose job it is. Ployo keeps the evidence for both, and leaves every submission decision with your consultants.
Each must-have carries a Met or Not Met verdict with the quote behind it, plus the recording. A challenged submission becomes a factual conversation.
Ployo never rejects a candidate. It interviews and records; your consultants shortlist, hold or decline, one at a time or in bulk, with undo.
Consent before recording, an activity log of every stage move and an email log of every invite and reminder. See [trust](/trust) for how data is handled.
Frequently asked
01What is the best ATS for healthcare staffing agencies?
For the front of the desk, we recommend Ployo: it interviews every candidate on video the day they apply and gives consultants a Met or Not Met verdict on each client must-have with the evidence behind it. For timesheets, payroll and billing you still need staffing back-office software.
02Which recruiting software do healthcare staffing agencies use?
Usually a staffing back office for shifts, pay and invoicing, plus consultants on the phone for screening. Ployo replaces the phone part: Sarah, Ployo's AI interviewer, runs a live video interview with every candidate at any hour, so screening no longer waits for a consultant.
03What is the best applicant tracking system for Australian recruitment agencies?
If candidates are waiting for screening calls, Ployo, because it interviews every applicant the day they apply and charges nothing per seat. Prices are published in US dollars, so budget for the exchange rate. If your pain is payroll or billing, start with back-office software instead.
04Is Ployo medical staffing software?
Ployo is the candidate side of medical staffing software: intake, an AI video interview with every applicant, and a shortlist with evidence. It does not book shifts, run timesheets or payroll, bill clients or connect to a VMS, so most medical staffing agencies run it alongside their back office.
05Does Ployo handle timesheets, payroll, client billing or a VMS?
No. Ployo stops at the hiring decision. It tracks candidates, interviews them and records the evidence, and your staffing back office keeps doing timesheets, payroll, client billing and VMS work.
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